It’s that time of year when friends, family, and coworkers come together for celebrations. With 2018 quickly coming to an end, it’s imperative to be proactive when organizing your group’s festive gathering. Here are five mistakes to avoid as you plan this year’s holiday party:
Failing to set a budget
This is far and away the most catastrophic mistake you can make during this process. Whether you’re planning a party for work, family members, or a close group of friends, money probably matters more than anything else. Our recommendation is to come up with a budget that shows how much you can spend on each item.
Your budget should account for the venue, food and drinks, decorations, entertainment, as well as a catering service if you choose to hire one. The last thing you want is to overspend and wind up having an awkward conversation with guests (or worse, your boss). Of course, a budget can also keep you from underspending and skimping out on food.
Waiting to book a venue until the last minute
Believe it or not, there are only 21 days left in 2018. Procrastinators are probably scrambling to find a venue that’s fairly priced, large enough for their party, and within reasonable driving distance. Do everything possible to book a venue now and avoid waiting until the last minute.
If you haven’t realized already, venues in the St. Louis area tend to book quickly around the holidays. It’s never a bad idea to choose a few backups in the event a venue doesn’t work out for some reason.
Failing to book enough staff
Let’s say you book the most incredible venue for your holiday party. On top of that, the food is delicious and the entertainment is top-notch. However, should you fail to book enough staff, none of this matters.
Think about it — an understaffed event usually leads to poor service and complaints about the venue. So how do you keep this from happening? Well, communicate with the event coordinator and ask about adding a pair of hands or two.
Failing to communicate
Rarely does a holiday party go as you originally thought it would. Whether it’s accounting for last-minute changes to the guest list or requesting vegetarian meals, communication is paramount. Take it upon yourself to relay any new information to the relevant vendors.
Forgetting to send out the invitations
Seriously, this still happens from time to time. You provide guests with a vague idea of where and when the holiday party will be but fail to follow up with the final details. If you have to, create a reminder for yourself to get the word out to guests.
Is it looking like several hundred people will be at the event? The bigger the party, the more notice you should give people. You might be able to get away with just a few weeks notice with a much smaller gathering.
The Premier Caterer For Your Holiday Party
Not sure where to host your holiday shindig in St. Louis? There’s no better spot than the Wild Flower Loft. We want to be your holiday party destination.
Contact Wild Flower Restaurant today and ask about customized event catering options.